Solve Education! is seeking an Program Assistant/Assistant Program Manager who is organised, resourceful, and ready to execute with precision in a fast-paced, mission-driven environment. This role requires strong coordination skills, stakeholder engagement, and the ability to manage multiple priorities while ensuring programs run smoothly and deliver meaningful impact.
We value adaptability, ownership, and a commitment to continuous improvement. If you thrive on making things happen, keeping plans on track, engaging diverse stakeholders, and finding solutions when challenges arise, this is your opportunity to contribute directly to work that changes lives.
Key Responsibilities
Program Support and Coordination
- Assist in planning, organising, and coordinating program activities and events.
- Prepare and maintain program plans, schedules, and logistical arrangements.
- Maintain accurate program documentation, records, and reports.
- Identify risks or challenges and recommend practical solutions.
Partnership & Stakeholder Engagement
- Build and maintain relationships with schools, education offices (JPN/MOE), universities, and community partners.
- Manage school visits, stakeholder engagement activities, and partnership events.
- Support communication with beneficiaries, partners, and stakeholders.
- Organise meetings, training sessions, workshops, and competitions with teachers, students, and education officials.
- Represent Solve Education! in external briefings, events, and collaborations.
Monitoring and Evaluation
- Support the implementation of monitoring and evaluation activities.
- Assist in data collection, entry, and reporting to assess program outcomes.
- Contribute to analysing feedback and data for continuous program improvement.
Administrative and Operational Support
- Assist with procurement processes and ensure timely availability of materials.
- Provide administrative support, including meeting coordination, note-taking, and follow-ups.
- Maintain organised filing systems for program-related documents.
Team Collaboration
- Help maintain a positive, supportive, and organised team environment.
- Work collaboratively with team members to achieve program objectives.
What We’re Looking For
Education
- Diploma or Degree in Education, Psychology, Communication, Instructional Technology, or a related field.
Work Experience (at least one of the following):
- Experience working directly with Jabatan Pendidikan Negeri (JPN) or the Ministry of Education (MOE) through official programs, collaborations, or events.
- Experience managing or coordinating university-level programs (e.g., STEM carnivals, industry talks, youth development projects).
- Involvement in NGO-led education or community programs (local or international).
- Hands-on experience running school-based programs (e.g., workshops, competitions, student training).
Skills & Competencies
- Confident in public speaking and facilitating sessions, especially with students and teachers.
- Strong organisational and time management skills.
- Proficient in Google Workspace (Docs, Sheets, Slides), Zoom, and basic reporting tools.
- Good communication and interpersonal skills to work with diverse teams and stakeholders.
- Ability to multitask and manage priorities effectively in a fast-paced environment.
- Able to coordinate with stakeholders from schools, district/state education offices, and partner organisations.
Other Requirements
- Based in Malaysia, willing to travel frequently for school engagement and on-site program execution accross Malaysia area.
- Possess a valid driving licence; having own transport is preferred.
Additional (Bonus)
- Experience conducting briefings or training for teachers.
- Familiarity with MOE tools such as DELIMa ID or related systems.
- Knowledge or user experience with edtech platforms.
Why Join Us?
You’ll be joining a team with a big mission. We don’t expect perfection, but we do expect effort, ownership, and a strong learning attitude. If you’re looking for a quiet job with step-by-step instructions, this may not be the right fit. But if you’re ready for growth, responsibility, and real impact, we’d love to hear from you.
Ready to apply? Send your CV & Portfolio to career@solveeducation.org